Constitution of the American Council for Québec
(Adopted October 2, 1981 for the Northeast
Council for Quebec Studies
and amended October 20, 1984, and
again, by membership ballot, in March of 2003, and October 19, 2014.)
The name of this organization is
American Council for Quebec Studies.
2.AIMS AND PURPOSES
For legal purposes, organized as a non-profit
corporation under the laws of the State of New Hampshire.
The Council will encourage, facilitate,
and publicize activities pertinent to its aims and purposes, including
courses, visits, exchanges, special academic programs, etc., between Quebec
and academic centers in the United States.
The Council will arrange and sponsor appropriate
seminars, conferences, etc., to further its aims and purposes.
However, the Council will conduct one seminar-
conference every other year, beginning in 1982, at which time the General
Meeting of the Council will be held.
The President will decide the location of the
meeting and will have full charge of conducting it, or will delegate same,
subject only to general guidelines laid down by the Executive Board.
Meetings may be held annually with a vote at the
The Council will publish from time to time a newsletter
about matters of interest to members of the Council.
In addition, the Council may sponsor or encourage
other scholarly publications.
a) Any permanent resident of the
United States, other than those included in Section 3, part c, is entitled
to Regular Membership on payment of such dues
as may from time to time be duly authorized in accordance with this Constitution.
Regular Membership will entitle a person to participate in all the activities
of the Council, to hold office in it, to attend and vote at its business
meetings, subject to the payment of any registration fees as may be duly
prescribed for such meetings or activities, and to receive all publications
of the Council on terms laid down for such Members.
4. THE EXECUTIVE BOARD OF THE COUNCIL
b) Any person not a permanent resident in United
States may become an Associate Member on payment
of such dues as may from time to time be duly authorized in accordance
with this Constitution. Associate Members will enjoy all the rights of
Regular Members except the right to hold office.
c) Any person who is a civil servant of The United
States Government, the government of a US state, of The Canadian Government
or of any provincial government of Canada is eligible for Associate Membership,
but my neither vote in elections nor hold office on the Board.
The Executive Board of the Council
will consist of a President, Vice President, Secretary, Treasurer, Past
President and Editor of Quebec Studies.
a) The President will hold office for two years,
will be elected by the Regular Members of the Council, and may not be re-elected
to a second consecutive term.
b) The vice President will hold office for two
years, will be elected by the Regular Members of the Council, and may not
be re-elected to a second consecutive term.
c) The Secretary will be elected for two years
by the Regular Members of the Council, and, if re-elected, may serve a
second consecutive term.
d) The Treasurer will be elected for two years by the Regular Members of the Council, and if, re-elected, may serve additional terms.
e) The immediate Past President will continue
as a member of the Executive Board for two years after the expiration of
the term as President.
f) The Editor of the Council's journal, Quebec
Studies, will be appointed by the President, upon the advice of the Executive
Board, and will serve at their pleasure.
g) The Board shall have the right to appoint or
dissolve ad hoc committees as required. Such committees may be composed
of Regular and Associate Members as the Board deems appropriate, and shall
report directly to the Board.
All officers will have equal voting
rights in Executive Board business.
The election of Officers will take
place a two-yearly intervals in non-conference years beginning in 1995,
and will be by mail or electronic ballot.
6. RULES OF PROCEDURE
The result of the election will be announced at
the following General Meeting of the Council and the new Officers will
appoint a Nominating Committee of three persons to prepare a slate of candidates.
Nominations may also be submitted to the Secretary
for inclusion on the ballot by Regular Members.
These nominations must be seconded and supported
by at least two other such Regular Members, whose signatures must be affixed
to the nominations.
Nominations will close two months from the time
they are asked.
The Nominating Committee will submit the candidates
to the appropriate electors within two months of the date of closing nominations
and will allow one month for the return of the ballots.
In the absence of other provisions,
Robert's Rules of Order, as most recently revised, shall govern the conduct
of all official meetings of the Council.
A membership fee will be collected
annually from all Members to support appropriate business of the Council.
8. ADOPTION AND AMENDMENT OF THIS CONSTITUTION
This Constitution will become provisional
effective immediately upon adoption by the Executive Committee set up for
the purpose of drafting a Constitution and administering the business of
the Council for the years 1980 and 1981.
The Officers of that Committee will constitute
the Executive Board of the Council until the General Meeting of 1981.
Upon adoption by the Executive Board, the Constitution
will be circulated by the Secretary to all Members of the Council for discussion
The Constitution and revisions submitted by Members
will be discussed at the 1981 General Meeting of the Council, after which
it shall be submitted for final approval by a majority vote of all Regular
Future constitutional amendments must be called
for at the time of the call for nomination of candidates for office, must
be circulated at the time of the election, discussed at the General Meeting,
and approval by a two-thirds majority.
Compiled by C. Stewart Doty 04/30/87.